SFM-X Smartes Fördermittel Management by HWS Group
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Automated grant expenditure reporting

SFM-X:
Automate grant
expenditure reports

Turn ERP transactions into grant expenditure reports. SFM-X helps universities, research institutions and university hospitals allocate expenses to funders’ reporting categories and reduce manual spreadsheet work.

Get in touch Explore the solution
TransactionsSFM-X
Imported transactions69
Ready for reporting64
Not yet allocated2
Allocation needs review3
Search: transaction, description, cost type, allocation
Document datePosting dateClearing dateWBS element
2026-02-132026-02-13-B-043.0257
2025-10-012025-12-30-B-043.0257
2025-10-232025-10-23-B-043.0257.3
2025-10-212025-10-21-B-043.0257.3
2025-09-302025-09-30-B-043.0257.2

Less effort.
Greater clarity.

70%of standard accounting documents can be processed automatically
50%less effort on routine tasks
1 appfor imports, allocation and reporting

Built for grant-funded work:

Grant management Project management University hospitals Universities Research institutions

Typical use cases

Manage grant finances. Report with confidence.

  • Review and allocate project expenses
  • Manage complex project budgets
  • Manage grants and requests for funding
  • Compile reports and supporting documents
  • Prepare grant expenditure reports
  • Check the quality of project financial data
Import transaction data · Example
Import configuration
Select your configuration file
ERP transaction file
Select a file exported from your ERP system

Compatible with a range of ERP systems.

The challenge

Manual work makes grant reporting harder:

Different requirements from each funder
Large volumes of transactions and cost centres
Difficulty keeping track of supporting documents
Time-consuming coordination across projects

The solution

Project data, transactions and budgets. Together in one place.

Example expenditure report showing total budget, spending and remaining funds by reporting category
Example expenditure report: budget, spending and remaining funds
01

Import from existing systems

Bring transaction data from your ERP system into SFM-X.

02

Apply allocation rules

Map expenses to funders’ reporting categories and flag transactions that need review.

03

Review and adjust

Check automatically allocated transactions and make adjustments where needed.

04

Reports and dashboards

Track spending against budgets and prepare grant expenditure reports faster.

Your benefits

Less admin. More time for your projects.

Save time

Spend less time reviewing and allocating transactions.

Reduce errors

Use standardised, consistent processes.

Free up capacity

Focus on reviewing project finances and resolving open questions.

Simplify reporting

Prepare expenditure reports faster.

Get in touch

Ready to simplify your grant reporting?

Talk to us about SFM-X and your grant management needs.

Send an email
HWS Informationssysteme GmbH info@sfm-x.de +49 (0)9161 6239 109 Robert-Bosch-Straße 1a 91413 Neustadt/Aisch, Germany